Join the Westview Heights
Community Association Executive
The executive coordinates the business in Westview Heights. They
are all volunteers that ensure the needs of our members are addressed.
Without an executive, the Association could not operate and community programs
could not run.
The volunteers who serve on the Executive coordinate Community Watch/Citizen
Patrol, recreational, sports, and social activities at a minimal cost to
its members. The Community Association helps encourage a sense of community
and acts as a liaison with the City of Saskatoon, Leisure Services and
the Saskatoon Police on a number of issues affecting the neighborhood.
The Association's objectives are to represent the interests of residents,
provide safe and enjoyable leisure programs and enhance quality of life
in the neighborhood.
Our 2005 Annual General Meeting was held on October 18, 2005 at Caroline
Robins Community School. Elections for Executive positions were held at
this time. All Westview Heights families that have a valid membership were
eligible to vote at the meeting.
Joining the Executive Committee
is your opportunity to volunteer your time and have a voice in making a
difference in the community you live in. You do not have to have
experience to volunteer for Executive positions! Other Executive members
will help you to learn your new role and offer assistance in any way they
can!
All Executive positions require that the executive member: attend monthly
meetings from September to June; present a verbal report at each monthly
meeting; offer assistance with other members/activities when help is required.
If you would like to volunteer or would like to know more about these
positions, please contact our President, Marian at 384-2695 (after 5pm).
Below is a description for each Executive Position.
President - Two-year term:
Responsibility and duties: - This person is the main contact/liaison
for the City of Saskatoon, Community school and residents when information
needs to be distributed on to other executive members and/or residents.
- Encourage community concerns arising or questions to be channeled through
the President. The President will determine the approach on how the concern
should be handled whether by the Community Association, City of Saskatoon
or the Public School System. - Read out loud information passed on of relevance.
- Follow up/monitor executive members to ensure they are comfortable with
their positions.
Vice-President:
Assists the President in overall leadership and group building of the
Association.
Treasurer - Two-year term:
Responsibility and duties: - collect and deposit all membership, indoor
and outdoor program revenue. - Complete all grant forms and submit to the
city. - Arrange for an annual financial review to be done.
- Prepare monthly balance sheet to be reviewed at monthly meeting.
- Prepare annual year-end income statement to be reviewed at Annual AGM.
- The Treasurer is granted signing authority to pay any bills.
Secretary - Two-year term:
Responsibility and duties: - Take minutes at each monthly meeting and
arrange to type minutes to be distributed at the following monthly meeting.
- Take minutes at each annual AGM meeting held in the fall and arrange
to type minutes to be distributed at the AGM the following year for review.
- Arrange to remind executive members and others who are associated in
attending monthly meetings of the upcoming meeting.
Citizen Patrol Coordinator - Two year term:
Responsibility and duties: - advertise and seek volunteers within the
community to assist with the Westview Citizen Patrol. - Coordinate meetings
of interest to the community. - Liaison with the Saskatoon Police Service.
- Attend training sessions offered by the City of Saskatoon Police Services.
Social Coordinator - Two year term:
Responsibility and duties: - organize concession at all functions sponsored
by the W.H.C.A. - Coordinate people to assist with organizing fund raising
projects such as Bingo and Father's Day tournament.
Indoor Coordinator - Two year term:
Responsibility and duties: - plan and organize the indoor fall and
winter programs that are advertised in the Leisure Services guide and also
school newsletters. - Work closely with the school to ensure the school’s
availability for the school usage. - Coordinate a fall and winter registration
night for families to register personally. - Be available to answer questions
in the evening about upcoming programs. - Ensure that registration forms
are available to be completed, and collect fees. - Arrange for advertising
for Instructors from our community or from the City of Saskatoon. - Attend
training sessions offered by the City of Saskatoon. - Advertise in community
newsletters all upcoming programs and that funding is available or arrangements
can be made to provide financial assistance for registration if required.
Membership Coordinator - Two year term:
Responsibility and duties: - ensure sufficient $10 Westview membership
cards are printed. - Advertise in all newsletters that memberships are
available for purchase and how they can be picked up. - Coordinate a fall
membership campaign in the area. - Advertise the benefits of purchasing
a membership. - Create incentives to membership holders, such as winning
prize money or prizes if one holds a valid Westview Membership. - Arrange
for memberships to be sold at all community events.
Soccer Coordinator - Two year term:
Responsibility and duties: - organize outdoor soccer for the under
10-age group in our community. - Ensure that kids that are interested in
playing soccer from age 4 to 10 get assigned to a team. - Ensure that there
is a coach for each team in Westview, and that the coaches attend a coach's
clinic. - Register teams and coaches with SYSI. Arrange for teams to pick
up soccer uniforms and return in good order to be refunded uniform cash
deposit. - Arrange for appropriate equipment be handed out to coaches and
received back. - Ensure the city has all the fields ready and marked for
use. - Arrange for parents to assist the W.H.C.A. annual Father's Day Westview
Soccer/Fun Day in the park.
Ball Coordinator - Two year term:
Responsibility and duties: - organize outdoor fastball for the under-10
age group in our community. - Ensure that kids that are interested in playing
ball from age 5 to 10 get assigned to a team. - Attend an annual ball meeting
with Saskatoon Minor Softball. - Ensure that there is a coach for each
team in Westview, and that the coaches attend an orientation meeting. -
Arrange for teams to pick up ball uniforms and return in good order to
be refunded uniform cash deposit. - Arrange for parents to assist the community
with its annual Father's Day Westview Ball/Fun Day in the park.
Equipment Coordinator - Two year term:
Responsibility and duties: - assist ball and soccer coordinators with
collecting uniform deposits and then releasing uniforms to families once
payment has cleared. - Collect uniforms once ball and soccer programs are
complete, and ensure uniforms are returned in good order, before refunding
their deposit.
Rink Coordinator:
Maintains the skating rink at Seager Wheeler Park.
Newsletter Coordinator:
Prepares a monthly newsletter.
News Circulation:
Sorts newsletters to be distributed to volunteer carriers.
Webmaster:
Maintains the Westview Heights web site.
Members at Large - Two year term (more than one member
at large needed):
Responsibility and duties: - attend and provide input at all monthly
meetings from September to June. - Give a report each month. - Offer assistance
with other members/activities when help is required i.e. bingos; tournaments;
newsletters; registration night of indoor and outdoor programs. |
My husband and I moved into the Westview Community in 1987. We liked
what the community had to offer and felt it was a great place to start
a family. With the addition of our two boys, my life took on
a new twist. While still maintaining a full time job, I now
had another duty as a full time mom. Although our roots were in Westview,
my kids attended elementary school at Bishop Klein and St Peters School.
My one son was actively involved in ball at the community level and played
with Westview for several years before switching to Massey to be with his
friends. My other son, who's all year passion was soccer played with
the Dundonald C.A. In the winter our family was busy
with hockey and soccer, and my curling days took a back seat.
Our family moved to Westview Heights in 1979 when our daughter was starting
Kindergarten. Both my wife Judy and I became involved in the community
shortly after, Judy with Home and School and me helping to coach ball teams.
In the mid 1980's I joined the Westview Heights Community Association as
a member at large and later equipment coordinator. The annual ball tournament
was a big thing then. The first year we cooked 1000 pounds of hamburger.
When our kids stopped taking part in community events I eventually stepped
down, and I assumed my days with the Association were over.
Our family has lived in the Westview Heights Community for 4 years now.
My husband and I have been married for 17 years and we have 4 children
ages 15, 13, 3 and 2. Although our children keep us very busy, I still
like to put time aside to help others whenever I can. In 2004 I saw in
the WHCA newsletter that a newsletter coordinator was needed, and I thought
that this would be a great way to help out as well as get to know some
of the people in Westview Heights.