GROUP OPERATING PROCEDURES

REFUNDS

No refunds of registration money will be given after a member is confirmed on the Scouts Canada Membership Management System.

REGISTRATION OF LEADERS

Group Committee will approve new leader membership forms on unanimous approval from all members of the concerned section, provided the Volunteer Screening process does not preclude registration (In accordance with BP & P). Leader membership fees shall be paid by the Group, and Scouters in Training shall pay only the difference between youth and adult membership fees.

LEADER UNIFORMS

Leaders to bear the cost of their own uniforms.

TRAINING

  1. The Group shall bear the cost of Scouter Leadership Team training.
  2. Minimum of one scouting year between WB I and WB II
  3. New Adult members must attempt to complete WB I training within one year of initial registration. (as per signature agreement on registration form.) The Group Commissioner must approve all other training applicable to the section. Members may take other training at any time at their own expense. Only one WB I course per member per year.

INSURANCE REQUIREMENTS

  1. Registration forms, Non-member Physical Fitness Certificates, Parent Consent forms and Hold Harmless Agreement forms (where appropriate) are to be utilised for all participants (Parent helpers, siblings and leaders) for each activity away from the regular meeting place.
  2. All section leaders are to have accident report forms on hand at all times.

GROUP FUNDRAISERS

All money from these events will go directly to Group Committee to be used by the sections for program requirements. Five (5) percent of all Group fundraisers will go to the special events account to be used for activities outside Greater Victoria Area.

SECTION FUNDRAISERS

All Section fundraising is to be approved by the Group Fundraiser or Group Administrator, and must define the purpose for the fundraiser and plan for equitable distribution of all funds raised.

BANK ACCOUNTS

  1. Each section will have its own bank account. Each section will pass statements, receipts and bankbook to the treasurer at the Christmas, Spring and Summer School breaks, and have them returned following these breaks.
  2. Any section failing to keep accurate records will have to forfeit the books and account to Group Committee.

SMOKING

Leaders, parents and volunteers should make every effort to smoke out of view of the youth at their activity.

ALCOHOL

Alcohol is forbidden at all scouting functions. There are no exceptions.

GROUP YOUTH COMMISSIONER

An elected representative from the Venturer Company shall be appointed by the Group Commissioner as the Group Youth Commissioner and shall sit as a full member of the Group Committee Executive. In the absence of a Venturer Company, a senior youth may fill this position if they are willing.