Recent Meeting Minutes

Group Committee Meeting Minutes
January 11th 2012 at 6:49 - 8:25 pm

  1. Approval of previous minutes, Motioned by Dave B., Seconded by Tricia M., and approved by all.
  2. Youth Commissioner Report: N/A
  3. Group Administrator Report: Dale
    1. MMS replacement has been delayed
    2. Camp Coyote on June 30 to July 2nd, is being held for Ventures and Rovers at Camp Barnard (all participants must be 14 years or older to attend).
    3. Recognition of training and awards is at 8%, compared to Nationals 25% and GVA’s 15%
    4. Warrants of Appointments, Recognitions, Outstanding and Long Service
    5. Awards, should hopefully handed in, in time for BP Dinner. (Send info to Dale and Stan for forms)
    6. Cub Car Rally on February 13th at 10:30am
    7. ROVENT, attendance from this group if there are any are on their own
    8. BP Banquet is on March 10th, Price of tickets is not yet known
    9. Friendship Knots, can now replace a woggle on the neckers if so desired, but should be tied by a friend, which has been approved by National.
    10. There are new forms for leaders and youth alike to communicate over the Internet, but a reminder is to be careful with what you say or type, as not to cause a problem that you may not be prepared to handle. Suspensions are now being considered for such reasons.
    11. Klondike Derby March 3rd (same date as our ski trip)
    12. Ski Trip March 3rd
  4. Treasurers Report: Gert, read by Dale:
    1. Have not received all the money boxes yet
    2. Gaming application has been filled out, but we must spend $413.01 by February in order to receive the new gaming funds
    3. Email to follow
  5. Registrars Report: Beth
    1. List of Paperless Kids or those who are interested need to be worked on
    2. Make sure of registration and contact Beth
    3. Amanda B. needs her PRC (has been sent in)
  6. Fundraisers Report: Beth
    1. Bottle Drive raised $734.90 on December 18th
    2. Next bottle drive to be dated
    3. Badges and prizes have been sent out for popcorn sales
  7. Sections Reports:
    1. Beavers: Amanda B.
      1. Youth 22, average attendance 18
      2. Scouters 10, average attendance 8
      3. Donna and Richard completed Wood badge 1
      4. Only concern is that the locker needs to be cleaned and organised, and it would be nice to see more craft supplies in there, possibly some beads.
    2. Cubs:
      1. Youth 12, average attendance 15-18
      2. Scouters 7, average attendance 4
      3. 1 New member
      4. Misty has completed Wood badge 1 training
      5. Some investitures to be taken place on January 12th
      6. First Week of Feb. to have a parents meeting to discuss how to pack, back packs
    3. Scouts: James R.
      1. Youth 5, average attendance 5
      2. Scouters 5, average attendance 4
      3. 1 New member, Dixxie who is to be invested soon
      4. Cold weather talk at Scout House with Chris and Emily for the youth
      5. Archery  and cold talk at Scout house for leaders
      6. Hike to China Beach, linked with 14th and did woggle making
      7. JdF Bear Badge Demo
      8. Bottle Drive on Jan. 8th
      9. Food Allergy Awareness Night to be held with Dixxie and her mom
      10. Canoe training planned to take place throughout the year
      11. Possibility of selling Purdy’s Chocolates for a Valentines Fund Raiser
    4. Venturers: Dale
      1. Youth 1, average attendance 1
      2. Leaders 3, average attendance 0
      3. Group concern that there is a lack of youth and a lack of interest in this section
      4. There is a possibility of connecting with youth from the YAC program in Belmont Park, and in the Schools to see if there are any kids interested in getting involved.
    5. Rovers: Sam
      1. Youth 14, average attendance N/A
      2. Advisor 1, average attendance N/A
      3. Misty (Cubs), Richard (Venturers/Rovers), Amanda (Venturers/Rovers), have completed their Wood Badge 1 Training
      4. Lucas has been invested
      5. There was a small Rover camp in December
      6. Planning meeting to be decided on at a later date
  8. Quartermaster Report: Joe
    1. Inquiring about funds to replace equipment in the locker
    2. Cleaning and organizing is ongoing
  9. New Business:
    1. BP Dinner, Feb 21st on the Tuesday night there will be no meeting but there will be set up
    2. Gert had motioned, that as well as having the Potlatch dinner, would to also use some of the gaming funds to pay for some pizza or Chinese food and a cake
    3. Beavers will be bring, APPIES
    4. Cubs will bring, Mains
    5. Scouts will bring, SALADS
    6. Rovers and Venturer will bring, MAINS and SALADS
    7. Must be able to feed approximately 150-200 people, so if you dishes can feed approximately 10-20 people
    8. Please let leaders know by the 15th of Feb. what you plan on making
    9. THERE ARE SOME MAJOR FOOD ALLERGIES IN OUR GROUP SO YOU ARE REQUIERD TO HAVE A LIST OF ALL INGREDIENTS WITH YOUR DISH AND ITS OWN SERVING SPOON, OR ELSE IT WILL NOT BE PUT OUT TO BE SERVED.
    10. Such Allergies include RAW CARROTS, and BEEF, (and everything that Brianna is allergic to who will hopefully stay away from whatever she knows is not good for her)
    11. Gaming funds are to cover, the cake and desserts as well as beverages, not to exceed over $250.00
    12. Upgrades and replacements need to be made to the equipment in the locker, with the potential of $163.01 remaining form the BP dinner; it will go towards things that need to be taken care of ASAP.
    13. Link Camp has been postponed until further notice for the year, due to the many overlapping weekend schedules already. However there is a possibility of doing a small family camp in the middle of June, at Goldstream Park, with the final details to be determined by Dale.
    14. Group campfire night at Goldstream Park set tentatively for April 12th or 19th, details to be figured out by Stan.
  10. Next Bottle Drive is to be Feb. 18th at 9:30 am, with the prior handout of flyers by the Scouts and there Leaders
  11. Next Group Committee meeting on March 14th, with the location tentatively planned for Stan’s unless another one is available.

Original Minutes reviewed by:

Tricia Maclean                                                             Dale Armstrong
Group Administrator                                                     Group Commissioner
7th Juan de Fuca Scout Group                                        7th Juan de Fuca Scout Group

Previous Meeting Minutes: