RATIFIED BY
THE GENERAL ASSEMBLY ON
________________________________________________________________ _
AMENDED
BY-LAWS
OF THE V. MAPA
(Manila East) HIGH SCHOOL
ALUMNI
ASSOCIATION, INCORPORATED
Section 1. This organization shall be
known as the V. Mapa (Manila East) High School Alumni Association,
Incorporated, with business address at Miguel S. Picache Hall, 2nd
floor, V. Mapa High School, San Rafael Street, San Miguel, Manila.
a.
To
foster fellowship among the alumni of the V. Mapa (Manila East) High School;
b.
To
provide means for mutual aid of all members of the Association;
c.
To
promote close relationship between the alumni and the faculty of the V. Mapa
(Manila East) High School;
d.
To
seek means, either through individual or collective endeavor, for the
improvement of the V. Mapa (Manila East) High School;
e.
To
create full or partial scholarship for deserving students and/or graduates of
the V. Mapa High School;
f.
To
work for the welfare of the alumni, student body and faculty members of the V.
Mapa High School;
g.
To
extend aid in securing employment to any member of the Association; and
h.
To
undertake any other objectives or activities that will promote the ideals and
purposes of the Association.
Section 1. All graduates of the V. Mapa
(Manila East) High School shall become members of this Association.
Section 2. An annual membership fee of
One Thousand (P1,000.00) pesos per class (year) shall entitle the members
of that class to the benefits and/or responsibilities of members of good
standing.
Section 3. A permanent space shall be
provided in the Alumni Office where the list of classes in good standing shall
be displayed for easy reference.
AND
RESPONSIBILITIES
Section 1. The officers of the
Association shall be: The President, 1st Vice President, 2nd
Vice President, Secretary, Treasurer, Business Manager, Auditor and Public Relations
Officer.
Section 2. The officers shall assume
office upon their election and qualification and shall continue office until
their successors shall have been duly elected and qualified.
Section 3. The President shall preside
at all meetings of the Association and of the Board of Directors, create
standing committees and appoint such auxiliary officers as necessary, with the
approval of the Board. The Board of Directors shall conduct and supervise the
election of officers for the succeeding term and submit at the annual meeting of
the Board and of the members, written report on the accomplishment of the
Association for the preceding year. The President shall be ex-officio member of
all committees and shall perform all other duties pertaining to the said
office.
Section 4. In case of absence,
incapacity or disqualification of the President, his/her duties shall devolve
upon the 1st Vice President and in the absence, incapacity or
disqualification of the latter, the 2nd Vice President.
Section 5. The Secretary who is a
resident citizen of the Philippines shall keep the minutes of the meetings of
the Association and of the Board of Directors, keep an accurate record of
attendance at regular and revised roll of the membership, and perform all other
duties ordinarily pertaining to the office of the Secretary or which may be
assigned by the President.
An Assistant Secretary
shall be appointed by the Board of Directors.
Section 6. The Treasurer shall collect
and be the custodian of all funds and property of the Association, disburse said
funds only as provided for in Article X Section 3 of this By-Laws, keep an
itemized account of all receipts and expenditures, submit an annual report duly
audited in the general meetings, and perform such other duties ordinarily
pertaining to the office of the Treasurer. He shall post a bond in such amount
as the Board may determine.
Section 7. The Auditor shall audit all
receipts and disbursements made by the Treasurer and shall report on the result
of such audit to the Board of Directors whenever required or becomes necessary.
Section 8. The Business
Manager shall manage the business affairs of the Association and perform such
other functions which the President or the Board of Directors may assign to
him.
Section 9. The Public Relations Officer
shall be the spokesman of the Association. Through media, newspaper, radio,
television or otherwise, he shall cause to be publicized or announced any
activities of the Association. The President or the Board of Directors may also
assign to him such other duties and functions as may be warranted by the
circumstances.
Section 10. Non-Voting Ex-Officio
Members:
a.
The
Advisory Council shall be composed of all past Presidents of the Alumni
Association, the incumbent Principal, the President of the V. Mapa High School
Foundation, Incorporated, and the President of the US-Canada Chapter. The
immediate past President of the Alumni Association shall act as the chairman.
b.
The
Secretariat shall be the official custodian of all records of the Association,
conduct correspondence of the Association and send to all members written
notices of all meetings.
BOARD OF
DIRECTORS, ITS DUTIES,
POWERS AND
RESPONSIBILITIES
Section 1. The Board of Directors shall
be composed of Fifteen (15) duly elected members. Each class shall nominate one
official representative and one alternate during the General Assembly of each
election year. Only classes in good standing may nominate a representative.
Section 2. The fifteen (15) members of
the Board of Directors shall elect from among themselves the officers of the
Association named and enumerated in Article IV, Section I of this By-Laws, at
the first meeting of the Board in the month of February of each election year.
The Board shall have jurisdiction and control over all officers and committees,
and may, for good and just cause, declare any office vacant in accordance with
this By-Laws.
Any decision of the
Board in all matters may be appealed to a General Assembly of the Association
at a general or special meeting called for the purpose.
Section 3. In case any member or
members of the Board of Directors shall fail to attend without just cause three
(3) consecutive meetings of the Board, the President, with the approval of the
Board, may remove the said absentee and the alternate shall automatically take
over for the unexpired term. Any officer may be removed for cause.
Section 4. All
officers of the incumbent Board of Directors shall continue in office until the
new officers to be elected by the new Board of Directors every two (2) years shall
have taken oath and duly qualified for their respective offices.
Section 1. General Meeting: There will be at least one (1) general
meeting during the year to be held at the annual homecoming on the last Sunday
of February of each year. Special meetings may be called by the President when
necessary.
Section 2. Quorum: The presence of at least majority of the
members of good standing as determined by the Board of Directors is necessary
to form a quorum for the transaction of business during the general meeting. A
measure may be passed by a majority of the members present by a show of hands except
as otherwise provided by law.
Section 3. Board of Directors
Meeting: The Board of Directors shall
hold its regular meeting once a month, the day, time and place to be decided by
the Board. Special meetings may also be called by the President or by the
written request of the majority of the members of the Board. The presence of a
simple majority of the members shall constitute a quorum.
Section 1. The Coordinating Council
shall assist the Board of Directors in the implementation of the projects and
objectives of the Association.
Section 2. Each
class (from Class ’25) shall elect or select one (1) representative and one (1)
alternate and shall submit their names to the incumbent Board of Directors on
the day of the annual homecoming and reunion.
Section 3. Within
one (1) month after their election, the incumbent President must call a meeting
of representatives constituting the newly elected members of the coordinating
council.
Section 4. In case
any Class fails to elect its representative and alternate to the Coordinating
Council during the annual homecoming and reunion, the incumbent President, with
the approval of the Board, shall appoint the representatives to fill the
vacancy of the unrepresented Class.
Section 1. The President, with the
approval of the Board, shall appoint the Chairmen and members of the following
standing committees:
a.
FINANCE
COMMITTEE: The Finance Committee shall
devise ways and means for raising funds to carry out and achieve the purposes
and objectives of the Association and prepare the annual budget for the
approval of the Board of Directors.
b.
SOCIAL
AND FELLOWSHIP COMMITTEE. The Social and Fellowship Committee shall attend
principally to the annual homecoming and reunion and other special projects.
c.
RULES
AND REGULATIONS COMMITTEE. The Rules
and Regulations Committee shall pass upon the merit and suitability of any
proposed amendment of the By-Laws and sponsor the approval thereof.
d.
SELECTION
AND SCREENING COMMITTEE. The Committee
shall be tasked to verify the qualifications of nominees to the V. Mapa Blue
Falcon Awards submitted by the various class organizations. The results of the
verified nominations will be forwarded to the Board of Judges for evaluation
together with the Committee’s recommendations.
e.
The
BOARD OF JUDGES shall meet to review, then evaluate and choose the deserving
alumni who will receive the Mapa Blue Falcon Awards in each category. The Board
of Judges shall endorse the nominees to the Board of Directors for appropriate
action.
f.
GRANTS-IN-AID
AND SCHOLARSHIP COMMITTEE: The
Committee shall work closely with the Foundation to find ways and means to
guarantee that students who are poor but deserving of continuing their academic
education be given the chance to pursue at least a high school education or
when feasible, assistance for further studies under some conditions to be
specified by the Association.
Section 1. Awards of Recognition shall
be given every year to graduates who have distinguished themselves in various
fields of endeavor here and abroad.
Section 2. The Board of Directors shall
designate the different awards/categories and the qualifications of the
deserving recipients.
INCORPORATED
Section 1. The V. Mapa High School
Foundation, Incorporated shall serve as the financing institution of the Alumni
Association to support plans and programs of the V. Mapa High School.
Section 2. The school’s project(s)
and/or undertakings that need funding shall be initiated by the Office of the
Principal, to be approved and endorsed by the Board of Directors through a
Resolution, before funds may be released.
Section 1. Fiscal Year. The fiscal year of the Association shall
begin on the 1st day of March and ends on the last day of February.
Section 2. It
shall be the duty of the Treasurer to open a checking and/or savings account in
the name of the Association and deposit in said accounts all funds. Income and
other money accruing in the name of or for the Association shall be deposited
in reputable and duly accredited banks designated by the Board of Directors.
The Treasurer shall keep
and maintain a separate book of accounts for a permanent Scholarship Fund from
donations, contributions and other sources to be deposited in a reputable bank.
To preserve and perpetuate the Scholarship Fund, no amount raised or set aside
for this purpose shall be withdrawn or disbursed except the interest income
thereof.
Section 3. Withdrawal and disbursements: All bank withdrawals, disbursements and
accounts shall be paid for by check duly signed by the Treasurer and
countersigned by the President, and such other officers as the Board of Directors
may authorize, and disbursements and payments must be supported by invoices and
vouchers. The Board may authorize the Treasurer to pay in cash provided the
payment is supported by receipts and conformably with normal auditing
procedure.
Section 4. Books of Accounts: The books of accounts of the Association
shall be kept under the custody of the Treasurer who shall make the necessary
entries of all receipts and disbursements and shall be audited quarterly by the
Auditor and shall at all times be open and available for inspection or
examination by any member of the Alumni Association of good standing during
office hours.
APPEAL FROM THE DECISION OF
Section 1. The General Assembly may
reverse or modify any decision or action of the Board of Directors by a
two-thirds (2/3) vote of all the members of good standing.
Section 1. This By-Laws may be amended
by a majority of the members of the Board of Directors and by majority of the
members of the Association in a regular or special meeting duly called for the
purpose.