Installing Additional Drivers on an older
version of Windows
When you create a network printer, and the
printer is shared from a Windows operating system in the NT family (e.g.
Windows NT 4, 2000, XP), the printer driver can be automatically
installed on the client from the print server. This is part
of the feature called Point and Print. In many cases, the operating
system version of the client computer is not the same as that of the
print server hosting the printer. In these cases, the printer
driver for the client operating system must be added to the print
server as a Additional Driver.
The dialog for adding Additional Drivers
this has a fixed idea about what other operating systems exist. So, if
your client is Windows XP and the print server is NT 4.0, you
can't add an Additional Drivers for a printer for your client
using the dialog on the Windows NT 4.0 print server. However, you
can install Additional Drivers for Windows XP clients on the
Windows NT 4.0 or Windows 2000 print server from a Windows XP computer.
The same applies to installing Additional
Drivers for Windows 2000 clients on a Windows NT 4.0 print server.
Note that it doesn't matter what edition of the
various operating systems are on either the client or server (e.g.
the client could be Windows 2000 Server and the server could be
Windows NT 4.0 Workstation).
Basically, what you do is, on a client
workstation that has the "new" OS, temporarily add a local printer on a
convenient port (e.g. lpt1) and install the Windows 2000 or XP printer
driver. Then you connect to the Printers and Faxes (or Printers)
folder on the print server from that same client and install the
just installed driver as an Additional Driver.
Here's the details. These instructions are
for adding a Windows XP printer driver to Windows NT 4 print server.
If the client is Windows 2000 or the print server is Windows 2000, the
actual dialogs may be slightly different, but the process is essentially the
- Logon at a client computer with a user
account that has administrative rights and permissions on the print server
- Click Start, Printers and Faxes
- Right click in an empty space in the right
pane and select Add Printer
- Click Next
- Select the Local Printer… radio button,
remove the check mark from Automatically detect and install my Plug and
Play printer; click Next
- Leave the LPT1: port selected; click
Next. You will be adding the printer as if the print device is on
the local computer’s parallel port, then deleting the printer later.
This is just a way to get the XP driver installed, which is a pre-requisite to
adding it as an Additional Driver on the server.
- If you are going to use the printer driver
delivered with Windows XP, select the appropriate make and model. If you
have downloaded a printer driver from a web site or have the driver on a
floppy or CD, click Have Disk, Browse and navigate to wherever
the driver is. Depending on how the driver is packaged, you may get a
list of several printer models; in that case, select the appropriate printer
- Follow through to the end of the Add
Printer wizard (don't share the printer and don't ask for a test print)
- Delete the local printer you just
added; the printer driver is now installed and will NOT be deleted when you
delete the local printer
- Click Start, Run
- Key \\printservername and press
- Scroll down in the left pane and click
Printers and Faxes in the Windows Explorer window that opens
- Right click on the printer you want to
add the Additional Drivers for and select Properties
- If you get told that a suitable driver has not
been installed on your computer for this printer, click Yes and
navigate to the same folder you used in step 7. If there are multiple
printer models in the list, select the same you used in step 7
- Select the Sharing tab
- Select the Shared radio button
- Click the Additional Drivers button
- Add a check mark to the Windows 2000 or XP
item in the list; click OK
- If you get a dialog box asking you to insert
disks, click the Browse button and navigate to the same folder you
specified in step 7; click OK
- If you get a message box saying that “… the
operation could not be completed…”. Click OK to clear the message
box. Go back to step .
For some unknown reason, this process sometimes fails the first time, but
succeeds on the second attempt.
- Click Close