Publish Your Data
One of the most important parts of doing Genealogy research is
to publish your findings and allow others to benefit from what you have found
and also to share your information on family connections. This is a must, even
when you are starting as sometimes with only as few as five persons in your
database, when published you might find another person who is also searching the
same family line and BINGO you have a researcher who is maybe one of your
relatives. This happen to me when I was helping a man with his genealogy program
and after we had entered 5 names into his database then I showed him how he
could publish this information. Within a few weeks, he had an email from a lady
in California who had seen his names and since she was writing a book on this
family and had very little information on this particular branch contacted him
and now they share information. They helped each other to find information so
they both benefit.
How to publish your data to WorldConnect.
The steps required to publish your results are:
Make a folder on your C drive called
GED2WWW. This folder must be at the top level so that it is easy to find and
the name is one of the best as it indicates the purpose of holding a GED
file that is going to be published to the World Wide Web(WWW). Once you have
completed this do the next step
With your genealogy program active (Family
Tree Maker or any other genealogy program) create a GED file of your entire
In FTM this is done by clicking on the
"File" label at the top of the screen. A window opens then select
A secondary window opens. Select "Entire
File" Click on this icon and a "New Family File" window opens.
Select the Save in window and click on
the expander icon on the right had side of this window. A new drop-down
window opens, select C: When the list of folder names at the top level
on your C: drive opens then select the Ged2www folder that you created
previously. This will be the same folder that you will use any time that
you wish to an update publish. Click on this folder.
Near the bottom of the screen is a box
called "Save as type", click on the expander icon and a drop-down window
opens. Select the item called GEDCOM(*.GED) As soon as this is selected
the default file name is the same as the name of the database that you
have open in FTM. Use this default name.
Click on the "Save" button
If you are doing the save for the first
time the following box is not shown. However, if the file already exists
in the folder then you are asked if you want to replace the existing
file. Respond by clicking on the "Yes" button
A new window "Export to GEDCOM" opens.
Just select the "OK" button.
A progress window opens and indicates
how much of your file has been processed. When it is completed a
new window opens called "GEDCOM Export Finished". Click OK
Exit from your Genealogy program.
The next steps are related to the actual
publishing of your GED file to WorldConnect.
Using your browser, go to the following
location. When this page opens the select the link called "Start Here"
if this is the first time that you are publishing as you have to apply
for an account. When the new screen opens enter the User Code that you
would like to use for your account. My suggestion is to use your
initials followed by some numbers that you can recall very easily. Don't
use something that will be hard to remember or difficult to enter. I
have seen cases where people have made their codes so complex that they
cannot remember them and as a result have numerous accounts and they
cannot remove them. Select a Password that is easy for you to
remember but not so complex that you will have difficulty entering it.
After you have entered these two items then click on "Standard" and
answer the questions on the form provided. The steps shown below have an
item shown at the beginning of the line that is of the form (S, A). S is
that this item is shown in the Standard setup and A is that is in the
(S,A)The main Display Options are: Title --
select whatever title you want shown for your webpage. This will be
shown on every page of output.
(S,A)Uppercase Surnames: select No unless you
want all names in upper case.
(S,A)Page Header: Just enter the word Header
when you are setting up your page. By doing this it is easy to see what
you want here rather then the word Header.
(S,A)Page Footer: do the same here by using
Footer. You can change these very easily when you look at the results of
your first published results.
Allow HTML in GEDCOM:
This is a very important item and allows the use of hyper-links within
the notes of your database to link to further information from either
your pages or someone elses database that has information. The format
for this is the use of the following HTML code: <a href="URL of the page
that you want to link to, I use copy and paste to get the exact data">
text that will be underlined showing the link </a> If you
want the link to open in a new screen then some additional HTML code is
added between the <a href= to make it <a target="_blank" href= . Make
sure when you use this code to download your GED file and check the
results to see if they work as anticipated as any small error will
prevent the code from working properly.
(S,A)Gedcom Download Options: If you want to
allow others to download segments of your GED file. I prefer the "No"
response for this as your notes are your work and others should be able
to use the data which they can see from the results on the output
(S,A)When you are asked for the location of
your GED file then use the "Browse" option to find the folder on your C:
drive that is called GED2WWW. Open the folder and select the filename
that is your GED file so that name appears in the File name window then
click on the "Open" button.
(S,A)Living Individuals: This is a very
important option and is used to provide security of information on
living persons. I use the "Remove" option so that no information is
given for anyone living.
(A)Cutoff Year: Set this value so that anyone older then 92 years is
shown. I use the vaule of 1913 or 93 years old.
(A)Process Descendants as Living: Set this option to "Yes". This
prevents descendants of living from being shown even if they are
(S,A)Remove Notes: Remove the notes for
"living" persons as your notes are very useful as part of your
documentation. These notes are only available on an individual person
and can be printed. However if one wants the descendants of that person
which can be selected by using a "Register" output then the notes are
(S,A)Remove Sources: Only remove sources for
"living" persons as your sources should always be included for your work
so that others can check where you got your information and verify that
it is correct.
When filling in the blanks for the
questions when you are getting started don't be afraid of making any
errors as these can be corrected the next time you go to the page where
you started your WorldConnect account. To check on how your page will
look after it is uploaded there will be a link that indicates "Go there
Now" Click on that link and you will be taken to your page at
WorldConnect. Bookmark that page in your browser so it is easy to find.
View how your page looks and if you want to change anything then go to
the WorldConnect page as indicated in the first step shown above. Just click on the link that is
directly below the "Start Here" that you used when creating your
account. This link is called "Also, go here to update or correct your
existing Family Tree". You will be asked for your account name and
When all of the form has been filled in
then click on the "Upload/Update" button at the end of the form. It will
take only a few seconds for a small GED file to be transferred and
processed. I can publish my complete file in less than 15 minutes with
over 130,000 individuals.
When the file is transferred a new
screen opens that gives you the link to your WorldConnect page. Go to
this page and view the results. This link is important as it allows you
to check how your database will look to others and allows you to check
for any errors that are sometimes not seen previously.
When you view your page you may find that
certain features need to be changed like the sections where you put "Header"
and "Footer". To make these updates just repeat the same thing as you did in
the section above and make the changes to the entries in the form where you
want to make the change. No need to download the GED file again as it is already been sent. Keep cycling through is until you
get the desired results. Use the "Advanced" button when you wish more
control over the format of your page. This form has 36 items that can be
There are buttons at the bottom of the main
screen of the WorldConnect page that show the following:
Upload/Update: This is the button you
press to either upload your GED file or to make the changes to the
options for your webpage.
Remove/Account: Don't press this button
unless you wish to remove your account or have made two accounts and
wish to remove one.
Remove GEDCOM: This button allows you to
remove your GEDCOM file from the database at WorldConnect. Your account
Retrieve GEDCOM: Allows you to copy the
GEDCOM file at WorldConnect back to your computer if you have lost hour
own database. Watch this as it will only have those GED features that
are exported and may not have the additional features present in your
genealogy database. For example books in FTM are not exported so would
not be part of the new file produced from the GED file that you import
back from WorldConnect. However, if you have lost your database to have
the data without the books might be the best alternative to reentering
all your data again.
Reset: Don't press this button unless
you want to reset all the options in the form. If you do this then you
will have to enter all of them again.
After you have added some more information
to your genealogy database then it is a good practice to republish this new
data so that you can see what the process is to doing a new publication and
refresh in your mind what the process is.
Just follow the steps shown in 2 and 3. It is as simple as that. So you
thought publishing was hard. Using this method it is as simple as 1 2 3.
NOTE:: After you have published your data to
WorldConnect, the easiest way to locate your webpage is to go directly to
the page using the link provided in the page that comes up when the upload
is completed. The best thing to do is to bookmark this in your browser. If
you don't have this bookmarked then go to the page that you used to link
called WorldConnect as shown in step 3 above. When you are on this page you
enter the name of your database in the widow and go directly to your
database. Now make sure you bookmark the page. Look at the results of your
published data and if it is not what you desire then go back to step 3 and
do the same process as when you published your data and make any changes to
the form so that you achieve the desired results. This may take several
iterations until you reach your desired results. Normally this only is when
you are starting and not required on subsequent times when you publish.
If you try to find your data in the Global
Index it will not be present for up to 4 days after publishing so keep
checking to see when the Global Index is updated. When you update your GED
file and publish this by using the method outlined above then the old GED
file is overwritten and replaced by the new one and a new Global Index will
be available in a few days. However, in the meantime, the old Index is used
and it directs users to the data in the new and updated database.
If you want to include Hypertext in your
published data at WorldConnect then the option#17 to Allow HTML in GEDCOM
must be enabled in the form when you publish. This will allow you to have
links to other documents, photographs, etc. When you want to include the
link to a location then the following segment of HTML code, between the 
brackets, is included in the notes: [ <a href="URL">
TEXT TO SHOW THE LINK </a> ].
This small segment has the sections in Yellow replaced by the actual URL of
the page where you want to continue. The best way to do this is to use
your browser to find the desired page then use copy and paste the contents
of the Address location that shows URL and use this to replace the Yellow
URL segment. The other section in Yellow is the text that you want to see
underlined as the link to the desired location. When you publish this to
WorldConnect then you will be able to see the desired effect. An example of
this is shown below: See explanation shown above (high-lighted in Yellow)
for how to make the link open in a new screen.
Example of a link in published data
26 July, 2009