Agnes Street Gardeners' Association
613 Agnes Street, Victoria BC
Amended as of November 9, 2006
Constitution:
  1. The name of the society is AGNES STREET GARDENERS' ASSOCIATION.
  2. The purpose of the Society is to provide non-profit recreational gardening for the personal use of members
  3. In the event of dissolution of the Society the remaining assets, after all debts have been paid and all claims satisfied, shall be delivered to charities so decided by members. This provision is unalterable.
Bylaws:

The bylaws of the society are those set out in Schedule B of the Society Act, 2004 with the following variations, deletions and additions:
  1. Bylaw 22(3) Voting by proxy is permitted.
  2. Bylaw 42 is renumbered to 42-1 and re-worded to: The recording secretary must do the following: (with subarticles (a) through (e) unchanged).
  3. Bylaw 42-1 (f) is replaced by bylaw 42-2.
  4. Bylaw 42-2 The membership secretary must do the following:
    1. Maintain the register of members.
Terms and Conditions for the Operation of Rented Garden Plots:
  • The Management Committee will administer the allotment gardens, ensure terms and conditions are adhered to by members and consider recommendations from plot holders.
  • Cancellation of permits due to non-compliance by the plot holder of this agreement will be at the discretion of the Management Committee. After contact by the Committee via telephone or mail, a date will be given to clean up the plot to the satisfaction of the committee and/or to cease the behavior that violates this agreement. If this is not complied with, the plot holder will forfeit their fee and the plot will then be available for reassignment.
  • Help from gardeners with mowing and upkeep of pathways would be appreciated.
  1. Rental of Plots
    1. A one-time, non-refundable $10 fee is required for membership in the Association, allowing one vote per membership, regardless of the number of plots held and/or the number of family members.
    2. Plots will be leased from the Association for the period of one calendar year (January 1 - December 31) at a rental fee of $60 (subject to annual revision). Rental payment shall be made to the Treasurer before February 15th. After this time, the Association reserves the right to re-assign plots without further notice. No plot will be registered to the member, or cultivated, until the annual fee is paid.
    3. As long as there is a waiting list of new members, they will take precedence over existing members desiring an additional plot. Any existing member who wishes to exchange his plot for another plot comes before the wait list and his former plot will then be available for the first person on the wait list.
    4. Up to a maximum of 2 plots per member will be allowed.
    5. Plots not actively in use by May 15th will have the rental permit canceled and the plot will be reallocated.
    6. No plot renter/holder shall let anyone sublet, take over or use their plot without permission from the Agnes Street Gardeners Association executive.

  2. Plot Maintenance
    1. Identification posts (plot numbers) for each plot must be left in position at all times.
    2. Plots may be cultivated to the limit of the plot area but must not encroach on pathways. Plot holders are not permitted to extend their garden plot (20' X 50') beyond the marked boundaries. No digging or cultivation in pathways, as damage to the water system could occur.
    3. Large permanent structures must not be erected on the site, with the exception of supports for perennial berries, etc.. Temporary greenhouses, supports and/or structures for beans, peas, sunflowers, etc. must not exceed 6'3".
    4. All toolboxes must be within the garden plot area. Toolboxes cannot be higher than 3 feet and must have a lid. Cold frames are permitted (glass tops not allowed).
    5. Tires and items made of glass must not be used on the garden site.
    6. All posts, stakes, wire fences, green houses and structures must be removed by October 31st or if left on the plot, taken down and stored in an orderly fashion.
    7. Only rocks and "green garden refuse" should be dumped in designated locations in the ravine. All other refuse to be removed from property by plot holders.
    8. Food refuse must be dug in same day, to avoid odors and vermin. Any other composting must be done in a compost box within the confines of the plot, with the exception of mulching material.
    9. Plot holders are responsible for the trimming, clipping and mowing of the pathways around their plots.
    10. The pathways must be maintained with a minimum width of 36 inches to allow access by the lawnmowers.
    11. All plots must be cleaned up by October 31st except for actively growing winter crops or perennials and must be left in a tidy condition so that the general appearance is not offensive.

  3. Water
    1. No unattended watering.
    2. No overnight watering.
    3. Obey municipal water restrictions.
    4. Due to the high cost of water, sprinklers are only permitted in compliance with Capital Regional District water restrictions (these restrictions will be posted on bulletin boards).
    5. To lessen the threat of West Nile virus and mosquito breeding areas, do not leave any standing water in watering buckets or cans, plant pots, etc. Turn them upside down.
    6. In the case of damage to the water system, or apparent leakage, turn off the water supply, if capable and notify a member of the executive/management committee immediately. Check bulletin boards to see where to turn off water systems.

  4. General
    1. Mechanical cultivators must not be left on garden plots. Hired cultivators must be supervised/properly instructed.
    2. The use of insecticides and herbicides (including Roundup or other weed killers) is not permitted. Fungicides must be used with care and caution.
    3. Allotment garden produce must not be sold or offered for sale.
    4. Bringing pets onto the site is not encouraged, but any pet that is brought on, shall be kept quiet and securely on a leash at all times. Pet owners will be responsible for cleaning up and removing all excrement.
    5. Burning is not permitted at any time.
    6. Planting of perennial shrubs and plants is permitted. Larger plants such as trees are not permitted.
    7. The Agnes Street Gardeners' Association will not be responsible for loss, damage, or injury to crops, persons, or property within the allotment garden site.
    8. The allotment site must be vacated from sunset to sunrise in the interest of security.
    9. If using heavy trucks or heavy equipment at the garden, please contact a member of the executive or management in advance.
    10. In the interest of their safety and in respect to fellow gardeners, children must be closely supervised.

  5. Parking
    1. All vehicles must be parked in the assigned parking area only. Drop off and pick up is allowed at accessible garden plots. Actual parking is not allowed in the driveways.