KITS SAFE AFTER GRAD - a dry event
Note: Charlie Kirkley
volunteered as PAC Safe After Grad Co-ordinator 2008, 9 and 10. Charlie
is no
longer a Kits parent (her child graduated in 2010), and has kindly
volunteered to provide her
services as an event planner at no charge. Charlie, an
event planner, was in 2009
forming a
security
company. Charlie planned to market to Kits and other Secondary schools
an
event
service that includes liability insurance at a cost advantage and
security at a
cost advantage. There was a suggestion from the 2005-6 after grad (see
below) that "Due to the challenge
of finding parent volunteers to lead the
organizing of
this event, there has been a suggestion that a professional
event planner be hired (using some of the event profits) to work
with the
committee of parents and grade 12 students."
Vacant
Vacant
Grade
12 student representatives:
President
of
Kits
Student
Grad
Committee
A second grade 12
student volunteer - vacant
Note: the event liability
insurance requires two parents attend the Kits Safe After Grad, these
are parent volunteers from Grade 11 or under.
Kits
PAC
Safe
After
Grad
funds
normally
would
have
been
collected
with
Kits School
grad fees in
September 2010. An exception was made for Sep 2010 per direction from
the Principal..
Grade 12 student representatives:
Vacant
Vacant
Note:
the event liability insurance requires two parents attend the Kits Safe
After Grad, these are parent volunteers from Grade 11 or under.
Kits
PAC
Safe
After
Grad
funds
were
collected
with
Kits
School
grad
fees in
September 2009.
Kits Safe After Grad 2009 volunteers
from PAC (prefer grade 11 and
under) to
assist Grade 12 students
Co-ordinator - Charlie Kirkley
charliekirkley@telus.net
pwdelaney@shaw.ca Peter
Delaney
jbilin@axionet.com Barb Bradbury
evanderpas@telus.net
Grade 12 parent representatives:
Vacant
Vacant
Grade 12 student representatives:
Vacant
Vacant
Note:
the event liability insurance requires two parents attend the Kits Safe
After Grad, these are parent volunteers from Grade 11 or under.
NOTICE
-
advice
to
parents
re
grad
season
from
the
RCMP
-
2009
Note; the Kits PAC Safe After Grad 2009 volunteer coordinator, Charlie Kirkley, is an event planner, and is forming a
security
company. Charlie plans to market to Kits and other Secondary schools an
event
service that includes liability insurance at a cost advantage and
security at a
cost advantage. There was a suggestion from the 2005-6 after grad (see
below) that "Due to the challenge
of finding parent volunteers to lead the
organizing of
this event, there has been a suggestion that a professional
event planner be hired (using some of the event profits) to work
with the
committee of parents and grade 12 students."
Kits
PAC
Safe
After
Grad
funds
were
collected
with
Kits
School
grad
fees in
September 2008
Kits Safe After Grad
2008 volunteers
from PAC (prefer grade 11 and under) to
assist
Grade 12 students
Co-ordinator - Charlie Kirkley
charliekirkley@telus.net
jbilin@axionet.com Barb
Bradbury
pwdelaney@shaw.ca Peter Delaney
Event
volunteers:
Deborah
Foss upupandaway@telus.net
Larry
Benge labenge@telus.net
Thomas Winkler tbwin@shaw.ca
Elisabeth Chan elisabethchan@shaw.ca
Geoff
Cheung geoffcheung@shaw.ca
Rebecca Shacker
theshackers@telus.net
Morie Shacker
Karen
Hausch khausch@shaw.ca
Lesley
Wright grp98@shaw.ca
Grade
12 parent representatives:
Wendy Massing
gmassing@telus.net
Grade 12 student representatives:
Vacant
Note:
the event liability insurance requires two parents attend the Kits Safe
After Grad, these are parent volunteers from Grade 11 or under.
Liability
insurance
requires security service including a trained first aid person.
Liability
insurance does not allow event to be held in a building during the open
hours
of any licensed liquor establishment in the building and does not allow event
to be held
on a boat.
As the event runs through the night, among the planned activities is a quiet one for students who prefer to rest.
As part of preparations for the 2008 Kits Safe After Grad, the PAC Executive and the Principal agreed that:Kits PAC did not
receive the Kits PAC Safe After Grad 2008 expense report as the school
administered the funds with the funds for the school grad ceremony and
the school grad family dinner dance.
Kits Safe After Grad 2007 was canceled due
lack of ticket
sales.
Kits Safe After Grad 2007 volunteers from PAC (prefer grade 11 and
under) to assist Grade 12 students
jbilin@axionet.com Barb Bradbury
Jackie.Lynne@vch.ca Jackie Lynne
pwdelaney@shaw.ca Peter Delaney
wnarv@shaw.ca Bill Narvey
sylvanderhoek@shaw.ca Sylvia Vanderhoek
nmct@telus.net
Kits Safe
After Grad
2006 was organized by volunteer grade 12 students from Kits Student
Grad
Council as a not for profit event with buses to the event and shared
taxis
home. This qualified the event, as a safe after grad, for some
available
funding, see below.
During
2005-6 some parents approached the PAC Executive asking for our support
as they
began to develop, with students, a Safe After
Grad for our Grade
12s. The PAC Executive was unanimous in feeling this was
important for us
to concentrate our limited energies on making this event
successful. As
is customary at Kits, our teens have a controlling hand in organizing
their
grad so PAC involvement was defined as being supportive. We
provided
start-up funds, signed contracts, and generally acted as mentors.
This
was a hugely successful first event that our Grads can feel justifiably
proud
of. Some perceptive Grade 11s were involved and gained valuable
experience and they have agreed to take leadership of this event for
the coming
year. The plan for future years is to have parents of students
from Grade
11 and below act on this committee.
Grade 12 parent
representatives for Kits Safe After Grad Committee:
Lesley
Wright
-
grp98@shaw.ca
Background:
Wayne Shaddick, the Kits
Counseling
department head spoke at the grade 12 parent information meeting fall
2005 and
recommended parents support students by trying to sponsor an After
Grad. An
After Grad is for following the June grad
ceremonies, then parent/student dinner/dance. The students tend to want
to stay
up all night to celebrate. Kits has not had an After Grad in some
years. Two
parents volunteered to look into the matter. Wayne, the parents and
students
met in January to check progress.
Following are the notes from that discussion:
- location kept secret to help insure kits only,
midnight to
5am
- sell tickets in advance, also night of dinner/dance
at
dinner/dance, a lot decide to join then
- grade 11 parents so no grad student’s parents there
- grade 12 parents may help organize sponsoring
- trolley bus to place (note subsequent to the Kits
after
grad 06, kits recommends shared taxis to place)
- taxi from place, each student gets $10 taxi coupon,
try to
do 2 or 3 to cabs
- no re-entry at event
- if student does not arrive, is directed to leave by
security, or wants to leave, before 5am , gr
11
parent phones gr 12 parent
(at Kits After Grad 06 gr
11
parents phoned and tried to leave messages for grade 12 parents that
student
did not arrive or was leaving)
- have had at a restaurant, at Keg (not doing after
grads
after 2006), at Gotham’s, at party room at Plaza of Nations (closing
2006)
- Restaurants like as normally they do not have
business to
5am, but not good if neighbours do not
want noise
- Plaza has L shaped room plus 2 smaller rooms (so a
room for
dancing, a room for games and a room for a movie)
- Get disc jockey for dancing, movies, games
(gambling, but
no winning prizes), door prizes
- 130-140 students at Pt Grey’s after grad
- About $2,000 in gaming grant money (this is an OK
use) from
PAC to get going (need non refundable deposits) – survey grad students,
if interested, get student council, grad council to endorse (need a
group of
kids onside)
- Cost dependent on how much fundraising (note at
Kits so far
for 2005-6 grad council not having lots of success fundraising for
dinner/dance)
- Segments of grad population do not attend this (at
Kits
after grad 06 seemed students from all
segments of
grad population attended)
- Security at door for pat down, bags left at door
(coat
check provided)
- Allowed in if drunk, so long as not a danger to
themselves
or others, in is safe (as security responsible for overall safety,
security may
deem a drunk student a security risk and require they be sent home in a
taxi,
see above re calling)
- Lots of beverages, ton of water
- $50 each, depends on how much fundraise/subsidize,
includes
safe transportation to and from, place, security, liability ins., DJ,
casino
games, movies, food, beverages (have an early bird price)
- Snack around 2 am, either from restaurant if in
one, or
order in pizza
- For 2006 they are going to set up in one of the small
rooms with
regular board games and decks of cards for students who prefer them to
gambling
games.
After approval from PAC for event
seed money (as above, about $2,000
for initial deposits),
2 parents run bank account (both must sign) due number of
transactions in
a tight time frame that are not practical for PAC to meet about.
Kits PAC safe after grad committee 06 bought liability insurance
for after grad. Liability
insurance
requires security service including a trained first aid person.
Liability
insurance does not allow event to be held in a building during the open
hours
of any licensed liquor establishment in the building and does not allow event
to be held
on a boat.
Note:
the event liability insurance requires two parents attend the Kits Safe
After Grad, these are parent volunteers from Grade 11 or under.
Kits PAC safe after grad 06 had
casino games
with paid dealers.
Kits Student Grad Council
volunteers have
been part of the Kits safe after grad 06 organizing committee and have
sold tickets.
A few students from the Kits
Grade 11
council went to see the gym at Lord
Byng
decorated by parents for their PAC sponsored safe after grad 06.
If you are interested in helping
with this endeavour, e-mail Peter at
pwdelaney@shaw.ca
Due to the challenge of finding parent volunteers to lead the
organizing of
this event, there has been a suggestion that a professional
event planner be hired (using some of the event profits) to work
with the
committee of parents and grade 12 students.
Note: the June grad ceremonies,
then
parent/student dinner/dance are school sponsored events. There is
usually a non
school sponsored grad prom event in May and hopefully a corresponding
non
school sponsored safe after prom event with buses (or shared taxis) to
and shared
taxis from (2006 after prom did not have buses (or shared taxis) to and
shared
taxis from). Kits Student
Grad
Council helps fundraise for and organize the parent/student
dinner/dance
following the grad ceremonies, with a teacher.
There has been a suggestion that the student grad prom and student safe
after prom
events held in May become school/PAC sponsored events, rather than have
those
events be for private profit. For 2008-9, the June grad ceremonies were
moved to the Tuesday evening after the May long weekend (when previous
Student grad prom and student safe after prom events had been held).
.
See 'BC Liquor Stores' entry
in Other
Retail
Programs
Supporting
Kitsilano
Mother's Against Drunk Driving
(MADD) is
offering funds to support dry grads. The school must agree to sponsor
some sort
of event to promote awareness of the dangers of drinking and driving.
Organizing this may be of interest/benefit to a student. Their
application is
available at: http://www.maddvan.bc.ca/resources/drygradfundingrequest.pdf
After students were notified of
this
opportunity via a grade counselor and there was no response, a parent
organized
this and a student volunteered to present MADD information in the lobby
on the
4 evenings of the school musical in May to qualify for a MADD donation
to Kits
after grad 2006. Kits PAC also sent notice out on PAC e-mail of a MADD
fundraiser and awareness walk
in June
2006 at Jericho Beach park.
MADD donated $100 for the Kits
Safe After Grad 06 event (we were told they
would like to have
given more but most of their money goes to victim support).
Young Drivers Of
Canada, Kitsilano have donated a set of Novice driving lessons (valued
at $889)
to help raise funds for the Kitsilano 2006 Grade 12 safe after grad
event.
Young Drivers Of Canada, Kitsilano
http://www.ydbc.com/vancouver/index.asp?city=Kitsilano
Vancouver@YD.com
604 872-8930 (fax)
604 739-0329 (phone)
Those that donated financial
support to the
Safe After Grad 06 are recognized on the PAC web site, as follows:
Go to http://kitsilano.vsb.bc.ca
Click on ‘Parents’
Click on ‘Other Retail Programs Supporting Kitsilano’
And scroll down for the information.
A direct link is:
http://members.shaw.ca/QPAC/K-PAC-Other-Retail-Supporting-Kitsilano.html
Recognition was also made in a Kits PAC e-mail notice sent out 2006
June
30, a copy of which is online in the Kits PAC web site e news
archives
at:
http://members.shaw.ca/syt99/Kits-PAC-e-news-2006-Jun-30.htm
BCCPAC NewsBytes
June 1, 2006 had item about safe rides home from graduation, see:
http://members.shaw.ca/qpac/BCCPAC-NewsbyteVol6%2326-1-June-2006.doc
Kitsilano PAC September 2006
Annual Safe After Grad Event
Following the approval of support for annual Kits Safe After Grads
given at the
February 2006 PAC meeting and the successful inaugural Safe After Grad
06 event:
- the funds (used to pay initial event deposits) advanced from the
general PAC
account will be refunded from the Safe After Grad 06 event profit.
- the remainder Safe After Grad 06 event profit will remain in the PAC
Safe
After Grad event account to be used for 'seed costs' for the next Safe
After
Grad event, ie. initial
deposits, covering initial cash flow issues, consideration of risk of
loss on
event.
- each year the Safe After Grad event operates with a profit, the
profit will
be reviewed with consideration to:
- is the profit in excess of annual operating 'seed costs', and if so,
how is
the profit best used at that point in time, ie.
lowering event ticket price or
contributing to PAC
funds used to support the school in other ways.
Resolution:
- the PAC Safe After Grad event account be operated by two PAC members
where
both are required to sign withdrawals and cheques.
One
of
the
two
PAC
members
must
be
on
the
PAC
executive.
Passed at the Sep. 19, 2006 Kits PAC meeting.
Kits PAC Safe After Grad 06
profit October 12,
2006 was $3,577.60 after refunding the funds (used to pay initial event
deposits) advanced from the general PAC account .
Kits
PAC
Safe
After Grad Actual Expenses to 2006
Oct 12