Section I Name
Section II Purposes
Section III Dissolution
Section IV Interpretation of Terms
Section V Membership in PAC
Section VI Meetings
Section VII Quorum and Voting
Section VIII Election of Executive Officers, and School
Planning Council representatives
Section IX Term of Office
Section X Executive
Section XI Duties of Officers
Section XII Duties of School
Planning Council parent representatives
Section XIII Code of Ethics
Section XIV Committees
Section XV Finances
Section XVI Constitution & Bylaw Amendments
Section XVII Removal of an Executive Officer
Section I Name
The name of the
Association shall be the
The Council will
operate as a non-profit organization. Officers and Directors must not be paid
or receive other remuneration but may be reimbursed for reasonable and
necessary expenses.
The business of the
Council shall be unbiased towards race, religion, gender or politics.
The purpose of the
Council is to support, encourage and improve the quality of education and the
well being of students in
1. To advise administration and staff on parents’
views on any matter relating to the school – programs, policies, plans and
activities;
2. To communicate with parents and to promote
cooperation between home and school in providing for the education of children;
3. To assist parents in accessing the system and
to facilitate advocacy support for individual children and their parents;
4. To organize PAC volunteer activities and events
which support the school;
5. To contribute to the effectiveness of the
school by promoting the involvement of parents and other community members;
6. To provide input from all parents to the parent
representatives on the School Planning Council, with respect to any matters within
the purview of the SPC, including the School Growth Plan.
7. To work with the administration, staff, parents
and community organizations to provide a healthy, safe and supportive
environment;
8. To provide a forum for the discussion of
educational programs and services; and
9.
To
promote a spirit of tolerance and cooperation within the school community.
1. The PAC shall be dissolved in the event that:
(i)
the school
is permanently closed; or
(ii)
there are insufficient
parents willing to serve as Executive Officers.
2. In the event of dissolution or winding up of
the Kits Parent Advisory Council, and after payment of all debts and costs of
dissolution or winding up, the assets and remaining funds of the PAC shall be
distributed to another parent advisory council or councils in School District
No. 39 (Vancouver School District) in British Columbia having purposes and
objectives similar to those of the PAC and which meet all requirements of the
British Columbia Gaming Commission, as the members of the PAC may determine at
the time of dissolution or winding up.
This clause shall be unalterable.
3. In the event of dissolution of the PAC, all
records of the organization shall be placed under the jurisdiction of School District
No. 39 (
Section IV Interpretation
of Terms
Parents – the parent(s) or guardian(s) of a student attending Kitsilano Secondary
School.
Parent Advisory Council – “PAC”,
the legally recognized organization consisting of parents and guardians of
School – Kitsilano Secondary School.
School Planning
Council (SPC) – the five-person school planning council for
School Planning
Council (parent) representative – any one of the three elected parents (or
guardians) elected by the parent advisory council to serve on the SPC.
SD - School District No. 39 (
DPAC – the District Parent Advisory
Council of the
DPAC representative –
the parent elected by Kits PAC to the District Parent Advisory Council of
Vancouver School District.
Community Organizations – groups which demonstrate an interest in the
school and are not already included in the scope of this constitution.
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Section V Membership
in PAC
1. All parents and guardians of students
registered at
2. Administration and staff (teaching and
non-teaching) of
3. Members of the school community who are not parents
of students currently enrolled in the system may be invited to become
non-voting members of the Council.
4. At no time shall the Council have more
non-voting than voting members.
5. A member becomes a member not in good standing
when the member ceases to be a parent of a student attending the school.
6. A member should:
a) attend as many meetings as possible
b) become knowledgeable about the educational
programs and services; and
c) support the PAC’s purposes and objectives.
1. Meetings will be conducted efficiently and with
fairness to the members present.
2. There shall be an Annual General Meeting (AGM)
for the purpose of the election of officers held in May of each year.
3. General Meetings shall be held not less than six
times per year, one of those being the AGM.
4. The Calendar of regular meetings
for the school year shall be approved at the first regular meeting of the PAC
in the school year and shall be sent to all parents and the Principal.
5. The notice of regular meetings
contained in the school newsletter shall serve as notice to all members of all
regular meetings of the
6. Special meetings may be called by
the Chairperson(s) at the discretion of the executive officers.
7. Special meetings shall be called by
the Chairperson at the written request of 15 (fifteen) members or such number as the PAC may set at
a regular meeting. The written request shall contain the reasons for the
meeting and consist of the item(s) that could not be dealt with at the next
regular meeting. Only that business may
be dealt with at the special meeting.
8. Notice of a special meeting shall
be sent to all parents and the Principal at least 7 days prior to a special meeting,
except in the case of urgency as determined by the Chairperson(s), and shall
contain a statement of the general nature of the business to be dealt with at
the special meeting.
9. The inadvertent omission to give
notice of a meeting or the failure to receive a notice by a parent does not
invalidate proceedings at that meeting.
10. Executive meetings may be held anytime or place
as deemed necessary. The purpose of
executive meetings is to carry on business between general meetings.
11. If procedural problems arise on an issue not
covered by these bylaws, Robert’s Rules of Order shall be used to resolve the
issue.
12. A PAC meeting shall not be a forum for the
discussion of personal problems with individual school personnel, students,
parents, or other individual members of the school community.
Quorum
A quorum shall be 15
(fifteen) voting members in addition to a minimum of 2 (two) executive.
1. Unless otherwise provided, questions arising at
any meeting shall be decided by a simple majority vote (50% plus 1) of the
votes cast.
2. In the event of a tie vote, the motion is
defeated.
3. Members must vote personally on all matters;
voting by proxy shall not be permitted.
4. Voting shall be done by a show of hands, with
the exception of the election of officers, the election of the Kits PAC
District Parent Advisory Council representative, and the three parent
representatives to the School Planning Council which must be done by secret
ballot (School Act, s.8(1)(6).
5. A vote shall be taken to destroy the ballots
after the election.
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1. The Executive Officers, the DPAC representative, and School Planning Council representatives shall be elected by majority vote from the voting members at the Annual General Meeting. 2. Call for nominations shall be made at least one meeting before the Annual General Meeting. 3. Three parent representatives to the School Planning Council shall be elected annually from the parents of students enrolled in the school, who are not employees of any school district. At least one of the representatives must be an elected Officer of the Parent Advisory Council. (School Act, s.8.1(3)©, 8.1(4), and 8.1(7)). 4.
One representative to the
District Parent Advisory Council ( 5. Should an officer, DPAC representative or a School Planning Council representative resign, cease to be a member, or otherwise cease to hold office, a replacement shall be elected at the next regular meeting of the members. The executive may appoint an interim replacement officer or representative, if required, until an election is held at the next regular meeting of members. Section IX Term of Office 1. The term of office shall commence immediately following election at the AGM and shall continue until the next Annual General Meeting. 2. No person may hold any one position for more than three consecutive years. 3. The term of office for School Planning Council representatives shall be one year. (School Act, s.8.1(6)). 4. The term of office for the District Parent Advisory Council representative shall be for one year. (School Act, s.8(4)(3)). 5. No person may hold more than one elected executive position at any one time, with the exception of positions for School Planning Council representative, and District Parent Advisory Council representative, where these positions may be held concurrently with a position of PAC executive officer. 6. The Past Chairperson shall hold that office for one year. 7.
Transition: in the first year of the establishment of
School Planning Councils and elected DPAC representatives (2002-2003),
representatives may be elected for the number of months remaining in the PAC
year until the regular AGM (May 2003), and will then be eligible to run at
that first AGM for a one year term. Section X Executive 1. The affairs of the PAC shall be managed by the elected Executive Officers. 2.
The Executive Officers will
be as follows: 3. The Executive Committee The Executive Committee consists of the Executive Officers, the parent School Planning Council representatives and PAC committee chairpersons. The PAC Chairperson(s) may establish committees and appoint members to serve on committees and delegate tasks to those committees. Committee chairpersons will be invited to participate as members of the Executive Committee to further the projects and activities of PAC between regular meetings. The PAC shall have a standing Academic Committee.
1. The Chairperson(s) shall: 5)
5) The District Parent
Advisory Council representative shall: 6. The Past Chairperson shall: Section XII –
DUTIES OF SCHOOL PLANNING COUNCIL – parent representatives. 1.
The three elected parent
representatives to the 2.
The parent SPC
representatives will work with the Parent Advisory Council to ensure input from
the full parent body for all areas in their mandate, including: 3.
The parent SPC
representatives will report to PAC meetings. 4.
The parent SPC
representatives will submit a written report to PAC for the AGM.
A parent who accepts a position as a PAC
Executive Officer, or parent representative to the School Planning Council: Statement
of Understanding
1. Standing and ad hoc committees shall be formed when necessary. 2. Committees are responsible to the executive officers and members. 3. The PAC executive officers may appoint members to committees annually.
1.
Except as provided in the constitution, PAC members may, by a
majority of not less than 75% (seventy-five per cent) of the votes cast, amend the constitution
and bylaws of the PAC. 2.
Any proposed amendment to the constitution and bylaws must be
submitted in writing at the previous regular meeting of the 3.
A constitution or bylaw amendment shall be dated, signed, and forwarded
to the School Board Office for safekeeping only.
1. Should an officer,
SPC parent representative fail to
attend to the duties of the office, the officer/ SPC parent representative
may be removed by an affirmative vote of two-thirds of the members who are
present at a meeting and vote on the resolution 2. Written notice
specifying the intention to make a motion to remove the executive member/ SPC
parent representative shall be given to the members not less than 14 days
before the meeting. 3. The executive may
appoint an interim officer/ SPC parent
representative and a replacement shall be elected by the members at the next
regular meeting. Section XVIII Property in Documents All documents, records, minutes,
correspondence or other papers kept by a member, executive member, or
committee member in connection with the organization shall be deemed to be
property of the organization, and shall be turned over to the Chairperson
when the members, executive member or committee member ceases to perform the
task to which the papers relate.
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