Minutes of past meetings
Space allows us to only display the past 4 months of
meeting minutes. Minutes of meetings before those are available for
viewing at the # 1 Firehall. Contact the administrative officer about
this.
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GABRIOLA
FIRE PROTECTION DISTRICT
GENERAL MEETING A General Meeting of the
Gabriola Fire Protection District was held May 18, 2011 at the No. 1
Fire Hall with seven trustees in attendance. Also attending the meeting
was one member of the public and two reporters from the island.,
The meeting was called to order at 7:00 p.m. by Chairman, Mark Noyon.
Minutes of the Special Meeting of May 5, 2011, errors or omission? Moved by Albert Reed that the minutes be accepted, seconded by Sandra Rudischer, carried. Minutes of the March 9, 2011 Meeting were presented, errors or omission? Moved by Sandra Rudischer that the minutes be accepted as amended, seconded by Al Barton, carried. CORRESPONDENCE: Shaun Whelan - letter of withdrawal from Board of Trustees, due to lack of Canadian citizenship. TREASURER'S REPORT: N/A FIRE CHIEF REPORT: As per written report. Click here to view TRAINING OFFICER REPORT: Lt. Will, Sprogis and Captain Rick Fleming attended a specialized Fire Fighting course. Lt. Will Sprogis has passed both his Fire Service Instructor's course 1 & 2. Captain Jethro Baker passed his Fire Service Instructor level 2 course. We have had some technical
difficulties with the Justice Institute, as have other departments,
regarding the examinations procedures, which have totally changed, but
that has now been resolved.
Captain Jethro Baker and myself took the free Advanced Command course
up in Comox. They held a raffle and we won a lap topWe have 3 qualified Fire Service Instructors, but we also have other firefighters who have specialized knowledge to pass on. ASSOCIATION REPORT: N/A OLD BUSINESS: We have received the AAP
petition, the Corporate Officer has been away, but noted that with a
quick scan through there were a few double signatures, but doubted that
there would be enough to alter the outcome. Therefore, it looks
like we will be going to referendum, but need to finish the process.
David Swanson moved that the Trustee go to referendum, seconded by Jeremy Baker, discussion: The Corporate Officer will continue to review the petition, and we will publish the results once in. Timing of referendum, November along with local election. With this timing we will be able to get firmer costs to the public. Albert Reed said he gets the impression that people have taken our worst estimate. Any conflict between the Municipal rule of holding the referendum 80 days after tallying the petition, and holding it in November, no, not according to the Act. Call the question, motion carried. NEW BUSINESS: Next meeting - usually our meetings are the first Wednesday of the month, but next month Mark Noyon and Albert Reed are away, suggest June 15 at 5:30? Agreed. Special meeting to elect a new
Trustee, at our AGM 3 Trustees were acclaimed, afterwards one of the
new Trustees realized that you had to be a Canadian citizen, which he
is not. Municipal's require that a special meeting be held
within 60 days of receiving the letter.
The Fire Chief stated "this is too bad as he has a lot of welcome experience, but he is still willing to assist us." The date for a Special Meeting is tabled until the next meeting. Meeting went in-camera at 8:00 p.m. |
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GABRIOLA
FIRE PROTECTION DISTRICT
GENERAL MEETING A General Meeting of the Gabriola Fire Protection District was held March 9, 2011 at the No. 1 Fire Hall with seven trustees in attendance. Also attending the meeting was one member of the public, Shaun Whelen. The meeting was called to order at 5:30 p.m. by Chairman, Mark Noyon. Minutes of the February 9, 2011 meeting presented, errors or omission? Moved by Jeremy Baker that the minutes be accepted as amended, seconded by Al Barton, carried. CORRESPONDENCE: N/A TREASURER'S REPORT: T4 and T4A's have been received from the Auditor. Will be purchasing a new Simply Accounting package as the old one doesn't cover the HST. FIRE CHIEF REPORT: As per written report. Click here to view The Chief noted the CCCU had donated $500 to the Association which was won from a draw that Sandra Rudischer had entered for local community volunteer groups. TRAINING OFFICER REPORT: Covered in Chief's report. ASSOCIATION REPORT: N/A OLD BUSINESS: Open House April 2, 2011 - Although Albert Reed may not be able to attend it was agreed that the Open House would be on that date. Information Boards tabled until after new business. NEW BUSINESS: Alternate Approval Process advertisement: A lengthy discussion revolved around this issue, major concerns were the ‘up to' amount to put down to borrow. Some points discussed were: Interest rates Cost over runs Soft costs Short term debt draw costs Site inspections Already published prices Capital Reserves It was agreed that $4,000,000 be the amount and to include reasoning into the advertisement, and the fact that the Board is working to having it come in under that amount. Moved by Sandra Rudischer that Albert Reed and David Swanson fine tune the advertisement and include the date of the Open House, seconded by Al Barton, carried. Information Boards: All the changes to the Boards were agreed upon. Moved by Albert Reed that the Board direct Paula Mallinson to communicate changes to Johnson Davidson for completion and delivery before April 2, 2011. Moved by Sandra Rudischer that the meeting be adjourned, seconded by Al Barton, carried. Meeting adjourned at 7:30 p.m. |
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GABRIOLA FIRE
PROTECTION DISTRICT
GENERAL
MEETING
A General Meeting of the
Gabriola Fire Protection District was held February 9, 2011 at the No.
1 Fire Hall with seven trustees in attendance. The meeting was called
to order at 5:30 p.m. by Chairman, Mark Noyon.
Errors or omission? Moved by Bob McKechnie that the minutes be accepted as amended, seconded by Albert Reed, carried. CORRESPONDENCE: TREASURER'S REPORT: The books have been sent off to the Auditor. FIRE CHIEF REPORT: Sam McGee had his first
accident in 51 years, after the No. 11 was inadvertently knocked
out of park. The button that caused the problem has been
modified. No one was hurt.
The Fire Chief spoke to Sheila Malcolmson regarding a quote in the Shingle regarding affordable house on the GFPID property for firefighters. He explained that there is a land use policy for the property and that housing is not included in it. The Fire Chief noted that he has been speaking with dispatch regarding calling out the department on calls that FR were not requested. TRAINING OFFICER'S REPORT: (Given by the Fire Chief) 2 members going to Live Fire I in Comox this weekend. Sam McGee is retiring in July, we have one firefighter who is interested in taking over the driver training. Will Sprogis has been signed up for the Fire Service Instructor course. ASSOCIATION REPORT: Annual Sushi party went well. OLD BUSINESS: Bob McKechnie moved to revisit the direction the Board is going with the design of the New No. 1 Hall, seconded by David Swanson. Bob McKechnie stated that he had just recently looked at the drawings and that he was not happy with the amount of money it was going to cost and that it would probably take 2 - 3 years to get built. He stated that he had spoken to
a pre-fab metal building company (brought in 3 sketches of a metal
framed building) and said that for $173,000 it could be bought and
erected in 4 months, and it would be within the building fund, so no
need to go to the public.
He noted that the office could be in the mezzanine at he back, that if we wanted dorms or a meeting room it could be built next year as a stand alone building. The Fire Chief asked what the
final price would be? Bob Mckechnie said he didn't know. The
Chief went on to say the plans that are in place now
include all the major expenses, electrical, plumbing, heating,
concrete, etc., and that the building frame the Committee has all
agreed to for the last 3 years would probably cost about the same as
the metal frame. He stated to Bob McKechnie that he was very
frustrated that he, Bob, had been on the Building Committee from
day one, had voted for everything to go forward and now at the
last hour, before going to the public wants to throw out the plans and
all that time and money, approximately $150,000. He also
mentioned that the Trustees had discussed a metal building 5 years ago
and thrown out the idea.
The Chairman called the question, all in favour of Bob's plan, none, motion defeated. At this point Bob McKechnie stated that he would tender his resignation and actively work for the Alternate Process Procedure against the new Firehall. Bob was thanked for his years of service and left the meeting. Public information boards: David Swanson noted that there had been a few minor edits on the boards approve last week. Sandra Rudischer's Cost
Analysis had also been slightly edited, Jeremy Baker suggested one of
the strike outs remain, agreed. The full original document will
be at the Open House, while the edited shorter version will be used for
the information board.
Temporary Financing: It was noted by Paula Mallinson that she had sent out requests to three other Banks for temporary financing, non forthcoming. Moved by Jeremy Baker to go with the CCCU for the temporary financing of the new firehall, seconded by David Swanson, carried. NEW BUSINESS: Special meeting needed to
replace Bob McKechnie. Discussion, as to whether to hold a
Special meeting or to just hold the AGM before the 60 day Trustee
replacement requirement. It was agreed to hold just the AGM,
tentative date of April 6, 2011.
Jeremy Baker moved to revisit having two Open Houses, suggested one instead of two, seconded by Al Barton, carried. LATE AGENDA ITEMS: Albert Reed had looked into
having a model made up for the Open House, a 3 D picture would cost
approximately $3,000, short discussion, it was agreed that the money
could be better used in other places.
6:30 meeting went In-camera. |
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GABRIOLA
FIRE PROTECTION DISTRICT
SPECIAL MEETING A Speciall Meeting of the Gabriola Fire Protection District was held January 26, 2011 at the No. 1 Fire Hall with seven trustees in attendance. The meeting was called to order at 5:30 p.m. by Chairman, Mark Noyon. The Chairman explained that this was a special meeting to discuss the presentation boards for the Open House, and that was the only topic to be discussed. The Chair suggested that the Trustees consider the boards, what order they should be presented in, and wording changes, etc., and then have a vote on them. Albert Reed noted that once the presentation boards were agreed upon, Paula could compile them and send them off for completion. The Fire Chief commented on his hand out, and said don't over complicate things. Discussion around if a model is needed, and cost of such, Albert will contact J&D regarding prices. Sandra Rudischer presented her cost break down, and written explanation of such. Following brought forward and agreed to: Logo to be on all boards. Last board to be ‘alternate approval process' (AAP). No. 2 blank board for history, will now be No. 1, but for discussion purposes will remain same until all boards are agree on. No. 1 change to large aerial photo, taking out the options, and leaving written design intent. No. 3 / No. 4 with changes No. 5 take out tower / roof lines / cladding. Put each elevation on a single sheet, take out signs over doors. No. 6 - time line needs updating, will have to approve revisions. David Swanson and Rick Jackson will go through the hand out. Moved by Albert Reed that the meeting be adjourned, seconded by Al Barton, carried. |